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What is a move-in inspection checklist?

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A move-in inspection checklist documents the condition of your apartment before you settle in. It covers walls, floors, appliances, fixtures, and any pre-existing damage. Both you and the landlord should sign it. This protects your security deposit at move-out.

A move-in inspection checklist (also called a condition report) is your single best protection for getting your full security deposit back. Here is how to use it.

What to document room by room: walls and ceilings (scuffs, holes, cracks, paint condition), floors (scratches, stains, carpet wear), windows (cracks, locks working, screens intact), doors (function, locks, damage), appliances (working condition, cleanliness, any dents or damage), plumbing (leaky faucets, water pressure, toilet flush), electrical (outlets working, light fixtures, switches), and storage areas (closets, cabinets, shelving).

How to document: use the landlord's provided form if they have one. If not, create your own room-by-room list. For each item, note its condition as "good," "fair," or "damaged" with specific descriptions. Take date-stamped photos and video of everything, especially any pre-existing damage. Focus on damage that could be blamed on you at move-out.

Timeline: complete the inspection within the first 24-48 hours of your lease start date. Walk through with your landlord if possible. Both parties should sign and date the completed form. Keep a copy for your records and send one to the landlord via email.

Common things tenants miss: stove burner condition, inside of oven, refrigerator door seals, HVAC filter condition, window screen tears, blinds/curtain rod damage, and garbage disposal function. Check everything before you unpack.

If you find damage not noted on the inspection: report it to your landlord in writing immediately. Email with photos is best. This creates a record that the damage existed before your tenancy.

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Related Questions

How much is a typical security deposit?

Most security deposits equal one to two months rent. Some states cap deposits at one month. High-demand markets may charge first month, last month, and security deposit upfront - totaling three months of rent before moving in.

Can I break my lease early to move?

Yes, but it usually costs money. Early termination fees are typically 1 to 3 months rent. Some leases have a buyout clause. You may also be able to sublet or find a replacement tenant to reduce the penalty. Military members have protections under the SCRA.

What utilities do I need to set up before moving in?

Set up electricity, gas, water, internet, and trash service at least 1 to 2 weeks before your move date. Some utilities require a deposit. Also update your address with the post office, banks, and insurance providers.

How do I get my full security deposit back?

Document the apartment condition at move-in and move-out with photos. Clean thoroughly, patch nail holes, and repair minor damage. Give proper written notice. Most states require landlords to return deposits within 14 to 30 days with an itemized list of any deductions.