How do I transfer my kids' school records when moving?
Quick Answer
Request records from the current school 2 to 4 weeks before the move. You will need transcripts, immunization records, IEP/504 plans, and standardized test scores. Most states require immunization records for enrollment. Some schools transfer records digitally.
Transferring school records smoothly minimizes disruption to your child's education. Here is a step-by-step process.
Before the move (2-4 weeks ahead): notify your child's current school in writing that you are withdrawing. Request copies of: official transcripts and report cards, immunization and health records, standardized test scores, IEP or 504 plan documents (if applicable), and any disciplinary records.
Some schools will give you sealed copies to hand-deliver. Others will only send records directly to the new school. Ask about their policy. For IEP/504 plans, request a face-to-face meeting with the special education coordinator to discuss transition.
Researching the new school: contact the new school district 3-4 weeks before your move to learn about enrollment requirements, registration deadlines, and available programs. Ask about: proof of residency requirements (lease, utility bill, etc.), age and grade placement policies, and available gifted, special education, or language programs.
Enrollment at the new school: bring all records, proof of residency, your child's birth certificate, your photo ID, and custody documentation if applicable. Most states allow immediate enrollment even if records have not arrived yet (the McKinney-Vento Act protects against enrollment delays for families in transition).
Timing considerations: mid-year transfers are harder socially but schools handle them frequently. If possible, time the move for a natural break (summer, semester, or quarter). For high school students, check that credits will transfer and graduation requirements align between states.